Compass - Nimbly Documentation

Image Storage Mobile Implementation

5 min read

Current Status & Compatibility

  • Status: Fully Released.
  • Platform Compatibility: Optimized for Mobile devices, specifically Android (as indicated by UI and system behaviour).

How to Enable Save photos to my phone automatically (as [Super Admin](../../Super Admin Organization/SuperAdminOrganizationOverview.md))

This guide is for [Super Admins](../../Super Admin Organization/SuperAdminOrganizationOverview.md) configuring the Nimbly Technologies web admin portal. The “Save photos to my phone automatically” controls the “Save photos to my phone automatically” availability for different user subscription plans.

  1. Log in to the Nimbly Web Admin Portal

   - Go to the admin login URL (e.g., admin.hellonimbly.com/login).    - Enter your [Super Admin](../../Super Admin Organization/SuperAdminOrganizationOverview.md) Email Address / User ID (e.g., ricardo@hellonimbly.com).    - Type your Password.    - Click “Log in”.

  1. Navigate to Manage Section

   - Once logged in, go to the left-hand sidebar.    - Click on Manage to expand the menu.    - Under “Manage”, expand the Superadmin dropdown menu.    - Click on Organization.    Navigate to Organization

  1. Search for the Organization

   - On the Organizations page, use your browser’s search (Ctrl+F or Cmd+F).    - Search for the organization name: “Sustainnovation”.

  1. Access Feature Access Settings

   - Locate “Sustainnovation” in the list.    - Click the three-dot Action menu at the far right of its row.    - Select Feature Access from the dropdown. Feature Access Menu

  1. Enable/Disable Save photos to my phone automatically

   - On the Feature Access page, scroll to find “Save photos to my phone automatically”.    - To enable click on the check box.

  1. Save Your Changes

   - Click the Save button located at the top-right of the page.    - A notification banner will appear: “Successfully update feature access”, confirming the changes. Save Changes Confirmation

Core Workflows & UI Walkthrough

Let’s guide you through the typical user journey within the Nimbly 2.0 Mobile App’s [Schedules](../../Schedule/Schedule Listing/ScheduleListingOverview.md) feature.

Completing the Questionnaire & Attaching Media

  1. The questionnaire screen will load, showing categories (e.g., “Cleanliness & Store Atmosphere”), question numbers/titles, and a “(Reference)” link if available.
  2. You’ll find various answer options (e.g., Yes/No flags) and a “Comment” text field.
  3. Prompts will guide you on media requirements (e.g., “Attach at least 1 photo(s), 1 video(s)”).
  4. Use the Camera, Video Camera, and File icons to attach media.
  • Attaching a Photo:
  1. Tap the Camera icon.
  2. Grant “Allow Nimbly 2.0 to take pictures and record video?” permission (e.g., WHILE USING THE APP).
  3. The in-app camera opens; you can select photo resolution (e.g., “Small (640x480)”). Take your photo.
  4. A preview appears with metadata (date, time, location). Use annotation tools if needed. Tap Use Photo.
  5. Grant storage [permissions](../../Settings/Access control/AccessControlOverview.md) (“Allow Nimbly 2.0 to access music and audio on this device?” and “Allow Nimbly 2.0 to access photos and videos on this device?”). Photo Storgage Access Popup
  6. The photo thumbnail will appear, and the requirement updates.
  • Attaching a Video:
  1. Tap the Video Camera icon.
  2. Grant “Allow Nimbly 2.0 to record audio?” permission (e.g., WHILE USING THE APP).
  3. The in-app video recorder opens. Tap the record button.
  4. Stop recording, then tap Use Video on the preview screen.
  5. The video thumbnail will appear, clearing the media requirement.
  6. Continue answering questions and navigate through the questionnaire. (Submission workflow is implied).

Media Storage Confirmation

  • Any photos or videos captured using the Nimbly app are saved directly to your device’s local gallery (e.g., Google Photos) and file system (e.g., DCIM folder for photos, Videos folder for videos), complete with timestamps. App File System Google Photos

Configuration & Customization

The Nimbly 2.0 Mobile App offers several customization options:

  • Language Selection: Choose your preferred language directly from the login screen (EN >).
  • Device [Permissions](../../Settings/Access control/AccessControlOverview.md) Management: Control notification, location, camera, microphone, and storage access via system prompts. These can also be adjusted later in your device’s app settings.
  • Location Precision: Select between “Precise” or “Approximate” location access to suit your needs.
  • Camera Resolution: Adjust photo resolution within the in-app camera interface.

Related Features & Best Practices

Related Features & System Connections

  • Client Organization Management: The “Feature Access” configuration is directly tied to individual client organization managed by the Superadmin.
  • Subscription Tiers/Plans: This configuration allows Nimbly to offer different sets of features based on the plan a client organization is subscribed to.
  • All Nimbly Modules/Features: The list of features available for configuration covers a wide range of Nimbly’s capabilities, impacting what users within that client organization can access and use on both web and mobile platforms.
  • Nimbly Backend Integration: [Schedules](../../Schedule/Schedule Listing/ScheduleListingOverview.md) are pulled from, and completed audits are seamlessly submitted to, the central Nimbly server.
  • Interconnected Modules: Completed [schedules](../../Schedule/Schedule Listing/ScheduleListingOverview.md) can feed data into Reports, trigger [Issues](../../Issue Tracker/IssueTrackerOverview.md), or automatically store captured media in the Gallery/Repository, depending on your Nimbly system’s setup.
  • Operating System Reliance: The app fully leverages the Android OS for critical functions like [permissions](../../Settings/Access control/AccessControlOverview.md), camera/mic hardware access, and local file storage.
  • Device Gallery/File System: Captured media is directly saved to your device’s native gallery and file system for easy access.

Best Practices for Optimal Use

  • Superadmin should clearly understand the feature set associated with each subscription tier (Starter, Pro, Enterprise, Custom) before making changes.
  • Communicate any changes in feature access to the relevant client organization administrators to avoid confusion.
  • Use the search functionality (browser or in-page if available) to quickly locate specific organization in a long list.
  • Regularly review and audit feature access configurations to ensure they align with current agreements and product offerings.
  • Grant All [Permissions](../../Settings/Access control/AccessControlOverview.md): To ensure full functionality, especially for evidence collection, grant all necessary [permissions](../../Settings/Access control/AccessControlOverview.md) (notifications, location, camera, microphone, storage) when prompted.
  • Stay Updated: Always keep the app updated to the latest version via the in-app prompt to benefit from new features and bug fixes.
  • Enable Location Services: For accurate location stamping on media, ensure your device’s GPS/location services are enabled and have a strong signal.
  • Monitor Device Storage: Be mindful of your device’s storage, as captured media is saved locally. If network connectivity is intermittent, make sure to sync/submit completed audits regularly.

• • Check for Conflicts: If you encounter [issues](../../Issue Tracker/IssueTrackerOverview.md) with camera or video recording, verify that other apps (like screen recorders) aren’t conflicting with hardware access.

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